Coronavirus FAQ

 

  1. When will Naropa’s plan for spring semester of 2021 be decided?
  2. How do I reach the Admissions Office to discuss enrollment or speak to Financial Aid?
  3. What is Naropa’s plan for the fall semester of 2020?
  4. How will COVID safety be monitored, and what should I do if I feel ill?
  5. What should I do if I am not cleared to come to campus?
  6. Where should I go for accommodations?
  7. How will I be able to access the library/library resources this fall?
  8. What about my internship?
  9. How will retreats be held in fall of 2020?
  10. How will student housing work this fall?
  11. Will tuition rates/fees change for the fall semester of 2020?
  12. What is happening with campus events/gatherings?
  13. What is recommended for traveling?
  14. What should I do if I have technical questions or issues with accessing my online classes?
  15. What are the expectations for staff?
  16. When will I be able to access campus buildings?
  17. Can Naropa faculty and staff record class sessions or event held online via zoom or other platforms?

 

1. When will Naropa’s plan for spring semester of 2021 be decided?

The COVID-19 Task Force is convening a series of meetings with stakeholders to learn from and assess the collective experiences from this fall before making decisions about the upcoming Spring semester.  At this time, no decisions have been made related to the campus operations or curriculum delivery for Spring 2021.  Decisions will be made in the coming weeks and will be communicated broadly in late October.  Given the continued safety concerns posed by COVID-19, it is likely that Naropa will continue to offer classes this upcoming Spring semester via flexible delivery models (in-person, hybrid, and online), as well as continue the “Safer at Home” remote work plans currently in place, with the hope that campus restrictions will lessen as the Spring semester progresses.

 

2. How do I reach the Admissions Office to discuss enrollment or speak to Financial Aid?

We have several different ways for current or prospective students to connect virtually: appointments with Admissions and Student Financial Services, Experience Naropa open houses, and video sample classes. Graduate admissions interviews will be held online via Zoom.

 

3. What is Naropa’s plan for the fall semester of 2020?

Learning and living at Naropa will look different than before COVID-19, as we resume on campus curriculum delivery this fall.

Courses will be delivered either entirely online, in-person, or in a hybrid format (which means a mix of online and in-person components throughout the semester). All courses taught in person will utilize technology to offer the classroom experience to students who are not otherwise able to attend.  This alternative experience is not a permanent offering or a substitute for the in-person classroom experience, and is being offered for the fall semester in order to support students who are otherwise unable to appear in person due to their inclusion in one of the vulnerable categories.

In-person classes will end at the Thanksgiving break, and the residence halls will close (except for those who have year-long leases or have requested and been granted a waiver to stay during break). The rest of the semester will be finished remotely through December 11th.

Cleaning and disinfecting practices and protocols are in place for all of our campus spaces. Additionally, students and faculty should wipe down desks and chairs before and after use with the cleaning supplies found in each classroom.

An important aspect of engaging in community safely is each individual’s responsibility to monitor their own health, notice symptoms, and report possible exposures to the virus.  Students, staff and faculty will be required to complete a daily “CAMPUS CHECK-IN” campus health clearance process. This process will be completed by you from a smartphone, tablet or computer, takes less than 2 minutes, and includes taking your own temperature.  Anyone not cleared to be on campus will be asked to leave. The process may be accessed via MyNaropa or at www.naropa.edu, and as a last resort via QR codes imbedded in all COVID safety signs, and should be completed prior to coming on campus. 

You will see signs posted around campus with directions related to building and room capacity as well as direction arrows. The flow of traffic is important in maintaining distancing from others. You can expect to see arrows on the floor directing which way you enter and exit a building.  Signs will be placed at entrances to all rooms indicating how many people may be in a room at one time. Each classroom will be set up in a manner that allows desks to be appropriately distant.  Please do not move or rearrange classroom furniture.

Maximum in-person class size is governed by state regulation, based in large part on the room size. As a result some classes will be larger than 10 people (the maximum gathering number we have seen generally established). If a classroom can legally accommodate more than 10 persons, maintaining the required distancing, we will do so rather than disrupt that class.

To prepare for the semester, all students will need to have face coverings, a thermometer and a way to access their online courses (i.e. a computer, laptop, Wi-Fi).  Naropa computer labs will be open throughout the semester. Naropa has a limited supply of computers to loan to students in need.  Please contact Seann Goodman at sgoodman@naropa.edu for more information.

Cushions will not be available for use in individual classrooms.  Instead, students may check-out a cushion for their personal use for the fall semester, or bring their own, which they will keep with them.  Information about the check-out process will be announced closer to the start of the semester. 

Limited access to buildings, classrooms, office spaces and common areas should be expected.  Campus hours, including information about library access, will be shared prior to the start of the semester. 

Student Groups are encouraged to meet via online platforms or outdoors as much as possible.  For the fall semester, all student group activities taking place on campus must have the prior approval of the COVID-19 Taskforce.  Currently, no more than 10 students at a time may gather outdoors and all gatherings inside must strictly adhere to the stated room occupancy.  Student groups must practice social distancing, cannot share food, and all participants must wear face coverings at all times.

 

4. How will COVID safety be monitored, and what should I do if I feel ill?

Students, staff and faculty will be required to complete a daily campus clearance process. This process will be completed by you from a smartphone, tablet or computer, takes less than 2 minutes, and includes taking your own temperature.  Anyone not cleared to be on campus will be asked to leave.

IF YOU FEEL ILL: Quarantine and self-isolation policies will be in place for those who have symptoms or test positive for the coronavirus. If you feel ill, you should NOT come to campus, and should contact your healthcare provider to discuss COVID testing.

TESTING: For general testing sites in Boulder County - including both symptomatic/asymptomatic, with/without a doctor’s note, some free – go here 

Students who are covered under Naropa’s student sponsored health insurance plan should visit here for information related to coverage and COVID-19 testing. Here is a link to UHC recommended testing centers 

Staff members who are covered under Naropa’s health insurance plan should contact Member Services at 866-633-2446 or log intomyuhc.comand look for facilities and/or providers within their area.  Note that due to Colorado still being under COVID state of emergency, subscribers to Naropa’s United Health Care health insurance can be tested at Boulder Community Hospital and have it covered by United Health Care as an in-network visit. You must be either symptomatic or have been exposed to have insurance cover the test.  

 

5. What should I do if I am not cleared to come to campus?

Students: You should join your class virtually, and also notify your professor.  Faculty will give information for how to join each class virtually at the start of the semester.

Staff:  If you are expected to be on campus and are not cleared to do so, you should contact your supervisor and coordinate with them to work remotely that day if possible, or take PTO as needed/possible.

Faculty: If you are expected to be on campus to teach a class and are not cleared to come on campus, you should notify your class immediately and hold the class virtually.  You should also notify the CAO, Susan Burggraf, right away.

 

6. Where should I go for accommodations?

Students with qualified disabilities, with questions about academic accommodations and the impact of moving to an online format, should immediately contact Naropa’s Office of Accessibility Resources at mhinojosa@naropa.edu or 303-245-4749.

 

7. How will I be able to access the library/library resources this fall?

Fall 2020 Semester Library Services 

  • Allen Ginsberg Library on the Arapahoe campus will offer weekly hold pick-up service Tuesday – Thursday, 11am-2pm 
  • Paramita campus branch library will offer a weekly scheduled hold pick-up service, Tuesday & Thursday 10am-2pm 
  • Nalanda campus branch library is closed for the school year 
  • Updates and information about services can be found here Library webpage; email library@naropa.edu anytime with questions 
  • Due to the impact of Covid-19, all processes will take more time than usual. Returned physical library items will sit for a quarantine period of 4 days before being checked in and available for checkout again
  • Physical Interlibrary Loans (ILL) are not currently available 
  • Digital ILL article requests are available as usual; see Interlibrary Loan tab on Library webpage for details  
  • Contact library@naropa.edu with any questions, including help with setting up your library account via email 
  • Current Circulation Privileges, reflecting Covid-19 adjustments: 

Undergraduate Students 

Graduate Students 

Distance Learning Students 

Faculty 

University Staff 

Books: 2 weeks, 3 renewals 

Books: 2 weeks, 3 renewals 

Books: 4 weeks, 3 renewals 

Books: 4 weeks, 3 renewals 

Books: 2 weeks, 3 renewals 

DVDs & CDs: 2 week, 3 renewals 

DVDs & CDs: 2 week, 3 renewals 

DVDs & CDs: 4 week, 3 renewals 

DVDs & CDs: 4 week, 3 renewals 

DVDs & CDs: 4 week, 3 renewals 

Reserves: 1 week, no renewals 

Reserves: 1 week, no renewals 

NA 

NA 

NA 

Limit of 10 circulating items at a time; items on hold cannot be renewed 

Limit of 10 circulating items at a time; items on hold cannot be renewed 

Limit of 10 circulating items at a time; items on hold cannot be renewed 

Limit of 10 circulating items at a time; items on hold cannot be renewed 

Limit of 10 circulating items at a time; items on hold cannot be renewed 

Items on hold will be held for patron for 1 week 

Items on hold will be held for patron for 1 week 

Items on hold will be held for patron for 1 week 

Items on hold will be held for patron for 1 week 

Items on hold will be held for patron for 1 week 

 

8. What about my internship?

Students with questions about Internship/Service-Learning and Clinical Placement should work directly with their faculty and the Office of Career Development for any questions or support needed as we continue to navigate the pandemic. To schedule an appointment login to MyNaropa and go to Student/Office of Career Development/Schedule an Appointment.

 

9. How will retreats be held in fall of 2020?

Retreats, Intensives and Field Work may be held in-person at the discretion of faculty.  Online options will be available to students who are unable to otherwise attend as described above.  Faculty have been provided guidance on how to minimize risk of COVID-19 spread during the in-person portion of retreats, intensives and field work.  Please contact your faculty member or academic advisor for questions related to specific retreats or intensives.

 

10. How will student housing work this fall?

Residence halls will open on August 15th for domestic students and August 3rd for international students, with new protocols in place designed to safeguard the community from COVID-19. Snow Lion’s 1-bedroom apartments will continue to house between 1 and 2 students, and Snow Lion’s 2-bedroom apartments will continue to house 3 to 4 students. Rooms in 2333 Arapahoe will hold their usual occupancy as well. Understanding that the pandemic has created unusual circumstances, we will also give students more flexibility in housing by allowing waivers of the first-year on-campus housing requirement for this academic year on a case by case basis.

Residents have specific COVID related information in their housing contracts, and COVID safety protocols will be in place in the residence halls.

Residence halls will close at the Thanksgiving break except for those who have year-long leases or have requested and been granted a waiver to stay during break, contact housing@naropa.edu. The rest of the semester will be finished remotely through December 11th.

 

11. Will tuition rates/fees change for the fall semester of 2020?

Tuition rates for the fall semester of 2020 will remain the same regardless of curriculum delivery format.  

Faculty are working to ensure curriculum deliverables are met, and the blend of in-person, hybrid, and online courses that will be offered will not diminish the quality and value of your classes. Faculty will continue to provide regular instruction and interaction with their students, as well as support and virtual office hours as needed. In addition, Naropa faculty have been training thoughout the summer on our new online learning platform, Canvas, as well as working to transition their courses to hybrid models. We are prioritizing classes with academic outcomes which are difficult to achieve virtually for in-person delivery. 

Our Safety and Facilities staff along with the COVID Taskforce are working hard to modify campus operations to allow us to safely provide on-campus experiences. We have made investments in our health and safety infrastructure as well as new technology in order to facilitate a safe environment for our students, staff and faculty. 

Student fees for retreats may vary depending upon the delivery and location of the retreat and the program. 

 

12. What is happening with campus events/gatherings?

In general, all campus events will be virtual for the fall semester of 2020. Limited access to buildings, classrooms, office spaces and common areas should be expected.  Campus hours, including information about library access, will be shared prior to the start of the semester. 

Student Groups are encouraged to meet via online platforms or outdoors as much as possible.  For the fall semester, all student group activities taking place on campus must have the prior approval of the COVID-19 Taskforce at covid19questions@naropa.edu.  Currently, no more than 10 students at a time may gather outdoors and all gatherings inside must strictly adhere to the stated room occupancy.  Student must practice social distancing, cannot share food, and everyone must wear face coverings at all times both inside and outside.

 

13. What is recommended for traveling?

For the foreseeable future, all Naropa-sponsored travel is suspended. We suggest that students, staff and faculty review CDC safety recommendations https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-in-the-us.html as well as State of Colorado travel information https://www.colorado.com/colorado-travel-covid-19 when considering personal travel.

Travel to different campuses is restricted to the campus you have classes or office space within. the Campus Clearance Process requires each person to identify which campus they will be on that day.

 

14. What should I do if I have technical questions or issues with accessing my online classes?

For support with online learning tools, please review the resources on My Naropa.  Courses will be delivered through the online learning platform Canvas.

For eLearning access issues specific to a class, please contact your instructor.

For IT Help - Contact IT at helpdesk@naropa.edu or leave a message at 303-245-4609 for technical issues related to:

  • MyNaropa access
  • Naropa email access
  • Lab issues

 

15. What are the expectations for staff?

Naropa will continue to operate in remote work from home format for the time being and asks that only those staff designated as essential come to campus. As stated before, who is essential and other details regarding your individual circumstances should first be discussed with your supervisor.  The COVID-19 Taskforce will continue to monitor changes to public health guidance and will revisit this issue as needed to determine whether to increase in-person staffing levels.  Essential staff may continue to access their offices as needed.  All essential staff accessing campus must complete a daily campus clearance process  and follow all other safety protocols by practice social distancing, wearing a mask, restricting travel to other campuses outside of your office space, continuing to hold all meetings exclusively online, and not gathering in groups.  

 

16. When will I be able to access campus buildings?

Building HoursMonday - Friday 8:00 am – 10:00 pm. All Naropa Classroom Buildings 

On the weekends, we will open for limited hours and in limited buildings in order to ensure students have computer and printer access.  

Saturday we will be open 11:00 am - 7:00 pm.  

Sunday we will be open 11:00 am - 10:00 pm.  

Nalanda and Paramita will be accessible with your ID cards. At 2130 Arapahoe, the Allen Ginsburg Library Reading Room will be accessible with your ID cards. All other buildings at the Arapahoe Campus will remain locked over the weekend. 

Computer Labs 

We will now have computers available in the basement of Wulsin outside the Student Center, the 2nd floor of Wulsin near the stairway, and the Allen Ginsburg Library (AGL) reading room.  The reading room in AGL will be open for weekend hours. The computer labs in the libraries at Paramita and Nalanda will remain and also will be open for weekend hours.  

Offices 

Please continue to be aware and observe that offices for staff and faculty will be closed through the Fall of 2020 except for essential, approved staff. All meetings with students and other staff and faculty members are to be held online. All conference rooms are closed for use. 

 

17. Can Naropa faculty and staff record class sessions or event held online via zoom or other platforms?

For Faculty Classroom Use:

Whether to record a zoom class is up to individual faculty but, when choosing to do so, the faculty should keep a few things in mind. First, while faculty do not need the consent of individual students to record the class, students in the class should be notified that the class session will be recorded. Zoom meetings that are being recorded will have a red record button visible at the top of the screen. Students should be told to look for that button so that they know when the recording has started/stopped, etc. Second, only the faculty should have access to the zoom recording capability and the recording should only be shared with other students registered to be in the course. Third, faculty should, in their discretion, consider some safeguards around student privacy. For example, students not wishing to be recorded could turn off their camera and have a different identifier than their name listed – provided faculty know who they are.

While the decision to record is up to the faculty, one thing to consider is whether a like in person class session would be recorded. In that setting, faculty expect students to be physically present in class or otherwise be deemed absent. In lieu of recording, faculty can set participation expectations for students so that students know and understand the need to attend the online session instead of reliance on the later availability of a recording.

For Public/Open Events:

Any Naropa sponsored event, whether open to the public or the Naropa community, may be recorded and publically shared only when notification is given to program participants prior to the start of the program. Anyone participating in a recorded event is deemed to have consented to the recording and future use of recorded material by Naropa. Event participants should be given the option to participate with their cameras disabled.

The following disclaimer should be shared during a recorded event (and captured in the recording) and may be made verbally or in-writing as a host’s screen share at the start of the event:

THIS PROGRAM IS BEING RECORDED

By participating in this program you are consenting to being recorded. You may disable your video camera if you so choose. Naropa University, in its sole discretion will determine future use of this recording including whether to make it publically available on the Naropa.edu website, social media or by other means